Best of Health Show 2017

Pip Award Terms & Conditions

  1. By submitting an entry to the Best of Health Pip Award (“the Pip Competition”), entrants agree to be bound by these Terms and Conditions.
  2. Entry instructions form part of these Terms and Conditions. Entries submitted without requisite fee, with incomplete information, found to contain invalid information, or otherwise deemed to be in violation of these Terms and Conditions, shall be deemed invalid entries.
  3. You must be working (as an employee or in a freelance capacity) for a creative communications agency specialising in healthcare (or between the Start Date and Closing Date of the Pip Competition). Persons who are full time students between the Start Date and Closing Date may not enter.
  4. The Pip Competition is open for entries from 09:30 hours BST on 29thJune 2017 (“Start Date”).
  5. An entry fee, as listed in the 2017 BoH Entry Pack, is required in order to enter the Pip Competition. Fees vary by date of entry (with the additional fee representing an additional administration charge for processing later entries), category of entry and IPA member status. Payment of fees can be made using any of the following methods: invoice and bank transfer OR Credit Card (using Pay Now – SAGEPAY).
  6. No entries received after 1700 hours BST on 25thAugust 2017 (the “Closing Date”) will be accepted for entry. Entries submitted without fees fully cleared prior to the end of the Closing Date will be deemed invalid entries.
  7. Entrants may enter either as an individual in their own right, or as part of a team of up to four people, provided all work is for the same agency between the Start Date and the Closing Date of the Pip Competition. Individuals may be part of only one team. Entrants may not enter both as an individual and as part of a team. One entry per person or team.
  8. All entrants must be aged under 30 at 1st August 2017. Each entrant’s date of birth will be requested as part of the entry process. Prior to the judging, the Promoter may contact each entrant and require them to supply valid evidence to support this, such as a scanned copy of a form of formal identification (for example, passport or driving license).
  9. The Pip Competition is global in scope. Entrants may reside in any territory and need not have worked for a UK agency. However, entries submitted must be in English, and, to the best of each entrant’s knowledge, be compliant with the UK CAP and BCAP Codes (accessible at cap.org.uk).
  10. To enter, entrants must submit a maximum 120 second video to answer a brief which is accessible at www.bestofhealthshow.com/pip. They may also supply up to three image files and up to 500 words of written text, though these elements are not mandatory. A photograph image of the entrant / team is also required. Materials must be submitted via the entry portal accessible from bestofhealthshow.com.
  11. Once submitted, entries cannot be amended. Whilst entrants may withdraw entries, no refunds will be given under any circumstances.
  12. Subject to clauses 13 and 17, the ownership of copyright within entries remains the property of the relevant entrants.
  13. The ownership of the intellectual property of the Client, as provided in the Brief, remains with the Client. The Client grants the entrants a royalty free, non-exclusive, freely revocable licence to use and amend the Client intellectual property, solely for the purposes of creating and entering an entry into this Pip Competition.
  14. The winners of the 2017 Pip Competition will be announced on Best of Health 2017 awards night, to take place in November 2017.
  15. The winners of the 2017 Pip Competition will be awarded certificates and a trophy, and will be put in touch with the Client to discuss potential future collaboration.
  16. Being an award entrant or winner is does not guarantee that the entry will be executed by the Client. However, entrants agree to have their contact details shared with the Client by the Promoter, in the event that they want to contact any entrants with a view to executing all or part of any entry after and outside of the Pip Competition. The Promoter shall have no liability or involvement in any such arrangement, the terms of which shall be agreed solely between the Client and the entrant(s).
  17. Entrants grant the Promoter, its agents and any other party associated with the running of the Pip Competition, a non-exclusive, freely assignable, perpetual, worldwide royalty-free license in any intellectual property rights or other rights vested in the entry enabling use of the entry for the purposes of running and promoting this Competition, including (without limitation) publishing and exhibiting electronically and in print format in order to promote the Best of Health Awards, the Pip Competition, or the IPA. Entrants agree to waive all moral rights in relation to the entry.
  18. Entries must not contain any elements that are or are likely to be perceived as: offensive, of an explicit sexual nature, graphically violent, sexist, racist, homophobic, commercially sensitive, defamatory, or contain otherwise illegal, unacceptable or inappropriate references or materials.
  19. If you are the winner of the competition, you agree that the Promoter may use your name and image to announce the winner of this competition and for any reasonable and related promotional purposes.
  20. By entering the competition, you agree that any personal information provided by you with the competition entry may be held and used only by the Promoter or its agents and suppliers to administer the competition.
  21. All valid entries will be assessed on an anonymous basis, by the Best of Health Awards Show 2017 judging panel, via an online judging round to create a shortlist and then on a judging day to be held on 26thSeptember 2017 (the “Selection Date”). The panel will assess all valid entries. A shortlist of entries that the majority considers in its subjective opinion to have answered the brief in the most relevant way shall be deemed finalists. Provided the standard of entry is high enough, the judging panel will award one of the finalists the ‘Pip Award’. Finalist entrant videos will be shown at the awards ceremony to an audience of industry professionals as well as to the Client in November 2017. Should there be an award-winning entry amongst them, the entrant / team of entrants will be presented with the ‘Pip Award’ trophy.
  22. The Promoter reserves the right to cancel, amend, terminate or temporarily suspend the Pip Competition at any time with no liability to any entrant or any third party.
  23. If for any reason any aspect of the Pip Competition does not function correctly, whether by means of infection by computer virus, network failure, bugs, tampering, unauthorised intervention, fraud, technical failures or any cause beyond the control of the Promoter that corrupts or affects the administration, integrity or fairness of the Pip Competition, then the Promoter may at its sole discretion cancel, modify or suspend the Pip Competition and/or invalidate affected entries.
  24. The Promoter and its associated agencies and companies accept no liability for any loss, expense or damage which is suffered or sustained (whether or not arising from any person's negligence) in connection with the Pip Competition other than such liability that cannot be excluded by law including death or personal injury caused by negligence, where liability shall be limited to the minimum permissible by law.
  25. If there are reasonable grounds to believe that there has been a breach of these Terms and Conditions by entrant, The Promoter may, at its sole discretion invalidate the relevant entry and disqualify the entrant from the Pip Competition, irrespective of the stage in the Pip Competition reached.
  26. The Promoter’s decision in all matters relating to the Pip Competition is final and binding and no correspondence or discussion will be entered into.
  27. Should they win, entrants agree to take part for free in any publicity for the Pip Competition and or the Best of Health Show as requested by the Promoter.
  28. Names and counties of residence of winner(s) will be available after the event on the Promoter’s website.
  29. Entrants must seek the permission of the agency for which they work, or worked when creating the entry, before entering the Pip Competition. Details of a named senior Agency approver must be supplied (MD, CEO, ECD etc) with the entry. Aside from age verification, if there is any validation required about an entrant’s, or entry’s, eligibility, this person may be contacted.
  30. This Competition is subject to English law and the exclusive jurisdiction of the English courts.
  31. The Promoter is The Institute of Practitioners In Advertising (IPA), a corporation incorporated by Royal Charter (with registered number RC000884), whose principal office is at 44 Belgrave Square, London, SW1X 8QS.
  32. The Client is MeeTwo, a registered company (09764411) in England and Wales and a member of Social Enterprise UK